What to Expect on a Virtual Venue Tour

Are you venue shopping from a distance or finding yourself too busy with work to visit venues in person? If you're eager to secure your wedding venue and start planning but feel short on time for in-person tours, a virtual venue tour can be a fantastic solution!

Our team at Wedgewood Weddings has thoughtfully curated virtual tours that allow couples to explore potential venues from the comfort of their homes. These tours provide the same experience and personalized attention as our in-person consultations, ensuring you have all the information needed to make this important decision.

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what should you expect with a virtual tour?

First, head over to our venue pages here and select the location that interests you most. Our contact center is available seven days a week to help you arrange a convenient time for your virtual tour. Once a time is set in place with a venue (or venues!), you will receive a confirmation email. We recommend checking out our all-inclusive packages in advance, too!

A few days before your virtual venue consultation, you'll receive an email with a link to your personal conference. Our venues use Zoom, Teams, or Google Hangouts to meet with you - let them know if you have questions or need any help getting set up, 

At the time of the scheduled tour, grab a glass of wine or a mug of coffee, find a comfy spot to set up with your partner, and log into the platform using the unique link provided to you. Your wedding expert will give you a rundown of the consultation itinerary so you know what to expect. At the start of your call, our wedding experts will get to know you, go through a bit more detail on how Wedgewood Weddings works, and then tell you about their venue - this is where you get a personal tour! Finally, you'll go over our wedding packages, and your wedding expert will put together a custom pricing proposal for you!  

All our venues have beautiful presentations showcasing their venue spaces. Some have also put together video tours or have videos of real weddings that you can review in your own time. We want to provide a full picture of what your ceremony and reception space will look like, so you can truly envision your wedding.

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HOW TO PREPARE BEFORE YOUR VENUE TOUR

WRITE OUT A ROUGH DRAFT OF YOUR GUEST LIST

While you don't need to commit to an exact number, keep in mind that a quote for 50 guests versus 150 guests will have significantly different costs. Consider asking for a couple of price quotes based on different head counts to better understand your budget. You can also create an A-List and a B-List, depending on the venue's capacity and your budget. Although you won't need to lock in your final guest count until ten days before your wedding, having an accurate range will give you a clearer idea of costs and help you plan accordingly.

DECIDE ON A BUDGET

Budgets don't have to be scary! During your venue consultation, your coordinator will ask you about your wedding budget, but there's no need to stress. Their job is to create a pricing quote that's right for you. If you're not sure where to start with creating a budget, The Knot has helpful info on average wedding costs. The number of guests, time of year, and the package you choose are the three largest factors in determining how much your wedding will cost.

THINK ABOUT THE TIME OF YEAR

After getting engaged, the most common question you'll likely hear is "When's the date?" However, we recommend focusing on the season you'd like to get married in rather than a specific date. Venues can book up 12-18 months in advance, so it's best to be flexible. Consider selecting the time of year you prefer for your wedding and see what dates are available at your chosen venue. You can also ask to compare pricing for different seasons, such as on-season versus off-season, to help make your decision.

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5 THINGS TO LOOK FOR IN A WEDDING VENUE:

• Cleanliness
• Friendly, organized team
• Clear, concise answers to your questions
• No pressure to book
• The guest experience
  
  

9 questions to ask on your tour:

• What's your capacity?
• Where's parking located, and what is the capacity?
• What does the venue look like during <season>?
• What are the most popular photo ops?
• Where would the bar be set up?
• Where is the dance floor typically set?
• What is the typical reception space layout?
• Where are the restrooms located?
• If you're planning a destination wedding: How can we continue to plan virtually with our vendors and the venue?

For more venue-specific questions, check this article & this one too.

Or, for a venue question checklist, look here! 

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Be open and honest with your wedding advisor — we want you to find the right space! And, if it's not ours, we get it - we all have different tastes and it's good to be candid and upfront. At Wedgewood Weddings, we have dozens of unique properties, so we are sure to find the one that best fits your vision.

After your virtual consultation, your wedding advisor will email you a few supplemental items including menus, event enhancement ideas, and answer your specific questions if they didn't have time during your call. If you're ready to set your date we can complete the booking process virtually as well, and then your exclusive wedding planning binder will be mailed to you so you can start planning ASAP!

Still need time to mull over your options? All good! We're available seven days a week and will continue to support you through your venue shopping process. Expect us to follow up with you based on your timeline.

Love the virtual tour but want to see the venue in person as well? Absolutely! Our team is happy to schedule an in-person tour at a time that works for you. We'll continue to follow up with you in case you have additional questions or need our support on your wedding adventure!

Wedding planning should be stress-free and fun. We hope with our virtual tours, it can be just that! Schedule your virtual venue tour today by calling or texting 602.671.0148 and take advantage of our no-pressure, fun, and friendly venue walkthroughs. 

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